Can school psychologists keep sole possession records as memory aids?

The notion of sole possession records in the context of school psychology refers to personal notes made for the psychologist's own use, which are not intended to be shared with others. These records can serve as memory aids for school psychologists, helping them keep track of observations or insights that support their professional practice.

Choosing to keep these records is permissible, but there is an important stipulation regarding their use: when it comes to making educational decisions, any information impacting a student's academic or behavioral support must be readily accessible to relevant stakeholders, such as parents and school administrators. This is essential to ensure transparency and accountability in the decision-making process, as parents have rights to understand all information that may influence their child's educational program and services.

Thus, while school psychologists can maintain sole possession records as personal notes, the information that informs educational decisions remains subject to accessibility requirements, ensuring that all relevant parties are kept informed and involved in the educational process.